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Time Management -- Question & Answer Listing  
Viewing 1-5 of 5 Knowledge Entries
Question / Answer

Question:
How do leaders of organizations balance their varied and often numerous tasks?

Answer:
Effective leaders manage their time efficiently, delegate tasks to others where appropriate, and prioritize their tasks. They may often be required to move quickly from one task or problem to another, balancing conflicting priorities while maintaining focus on the organization's long term goals. Learn more about effective leadership through the references listed here.

Question:
How important is it for leaders of volunteer organizations to use planning calendars when scheduling events?

Answer:
Planning calendars are very effective time management tools to use, but they are especially important to leaders of organizations who often interrelate with other organizations – as many volunteer organizations do. For example, it is important in a military community to make sure not to schedule a volunteer event (e.g., fundraiser) if it conflicts with another organization’s major event such as a deployment. Also, if you are hoping to get certain leaders to participate in your event, it is important to check with their schedules before firming up the dates for your events (e.g., having a senior leader present certificates of appreciation to your volunteers). Use a planning calendar to ensure up-to-date information for your organization and review the calendar at each of your organization’s staff or membership meetings.

Question:
What are some techniques for planning and running effective meetings?

Answer:
There are many resources available on effective meeting management. One of the most commonly suggested tips for successfully planning a meeting is to prepare an agenda. The meeting itself should have a clear purpose and the agenda should include topics to support this purpose. The meeting planner should have a clear idea of the outcomes expected of the meeting and the allotted time required to conduct the meeting. If appropriate, get input from participants prior to the meeting and distributing the agenda to participants prior to the meeting. This is helpful because it allows participants to prepare in advance for the meeting, particularly if they will be required to provide input. Consideration should be taken when deciding on the time of day to schedule a meeting (i.e., convenience, impact on other events or activities, etc.) and to the resources needed during the meeting (space, chairs/tables, audiovisual equipment, pens/paper, refreshments, etc.). It is always a good idea for the meeting planner to arrive early to make check the setup of the meeting room and test equipment. When conducting the meeting, it is important to adhere to the prepared agenda so as not to stray too far off the planned topics of discussion. This includes requiring speakers to stick to their allotted timeline. If discussions or questions steer outside the intended topics or create an impasse among the group, it is important for the person facilitating the meeting to step in and bring participants back on track. Sometimes this requires a debate to be tabled for future discussion in order to keep the meeting on schedule. Note that these are just a few suggestions on how to plan for and run effective meetings. Learn more about meeting management from the resources provided.

Question:
What are some time management tips that help a leader to be more effective?

Answer:
Time is a precious resource so using time wisely is critical to effective leadership. There are a number of time management skills a leader can do to be more effective such as eliminating time wasters. For example, analyze your responsibilities and delegate tasks to others when appropriate. In many instances, the person to whom you are delegating may welcome the additional responsibility and see this as a sign of your trust and faith in his/her abilities. Examine the meetings you hold and see if any can be eliminated or shortened. Make sure the meetings you keep are effective and well planned. Prioritize tasks, appointments, meetings, etc. Planning calendars and/or electronic planners can be very useful for this purpose. Some people find ‘to do’ lists very helpful. Create one and then prioritize the items on it. These are just a few suggestions for improving your time management skills. Learn more about time management from the resources listed.

Question:
What is meant by "Family Life Balance?"

Answer:
Family Life Balance refers to prioritizing the activities in your life to make sure you have a quality time to spend with your family and personal time for yourself to maintain satisfactory well-being. People often find themselves spending too much time in one area of their life (typically their jobs or volunteer positions) and do not spend enough time with their families or on themselves. It is important to manage your time such that you have balance in your life to ensure that you are well-rested and effective in your job and have sufficient quality time to spend with your family and/or hobbies.
Viewing 1-5 of 5 Knowledge Entries

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