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What are some techniques for planning and running effective meetings?  
There are many resources available on effective meeting management. One of the most commonly suggested tips for successfully planning a meeting is to prepare an agenda. The meeting itself should have a clear purpose and the agenda should include topics to support this purpose. The meeting planner should have a clear idea of the outcomes expected of the meeting and the allotted time required to conduct the meeting. If appropriate, get input from participants prior to the meeting and distributing the agenda to participants prior to the meeting. This is helpful because it allows participants to prepare in advance for the meeting, particularly if they will be required to provide input. Consideration should be taken when deciding on the time of day to schedule a meeting (i.e., convenience, impact on other events or activities, etc.) and to the resources needed during the meeting (space, chairs/tables, audiovisual equipment, pens/paper, refreshments, etc.). It is always a good idea for the meeting planner to arrive early to make check the setup of the meeting room and test equipment. When conducting the meeting, it is important to adhere to the prepared agenda so as not to stray too far off the planned topics of discussion. This includes requiring speakers to stick to their allotted timeline. If discussions or questions steer outside the intended topics or create an impasse among the group, it is important for the person facilitating the meeting to step in and bring participants back on track. Sometimes this requires a debate to be tabled for future discussion in order to keep the meeting on schedule. Note that these are just a few suggestions on how to plan for and run effective meetings. Learn more about meeting management from the resources provided.
Keywords: leadership, Communication, meeting management

Question & Answer Service Providers  
Service ProviderReferenceMeans of Delivery
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U.S. Army Training and Doctrine Command Field Manual 22-100 Publication
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