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CYS Services Fees

What does it mean for you?

Department of Defense (DoD) logoBeginning 1 November the 2013-2014 Army Child Care and Youth fees will be adjusted to comply with the school year 2013-2014 Department of Defense Child Development Program Fee Policy. DoD has determined that current fee ranges are no longer in sync with the total family income for the majority of the users, and the fees have not kept pace with the increasing costs of providing care.

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About the Updates

The DoD SY13-14 Child and Youth Fee Policy continues the DoD transition of all Military Services to Standard child care fees for each TFI category. All child care fees will be the same across DoD for Army, Navy, Air Force and Marine Installations. The single fee structure minimizes the financial impact on Families while ensuring Families pay a share of their work-related child care expenses. Completion s expected by SY15-16. 

DoD Total Family Income (TFI) Categories
1 $0 - $30,164
2 $30,165 - $36,627
3 $36,628 - $47,399
4 $47,400 - $59,249
5 $59,250 - $75,408
6 $75,409 - $87,207
7 $87,208 - $102,596
8 $102,597 - $128,245
9 $128,246 +
Compared to last year, some Families will see a slight increase in fees and others will see a slight decrease, overall the increase or decrease in range is $2-4 per week for Families in the Standard Cost Fee Structure. The current nine TFI categories have been adjusted from last year to reflect a weighted average of the proposed military and civilian pay increases.


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ABCs of Fees

The letter AThe School Year 2013-2014 Army Child and Youth fee policy covers fees for: Full Day, Part Day, Part Time, School Age, Summer Camps, Hourly Care, Family Child Care and Youth Sports.

 

The letter BThe new military child care fee policy will reduce the wide disparity in fees charged in child and youth programs across DoD Services.

 

The letter CThe Army and Army Families share the cost of providing child and youth programs.

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FAQs


 

Q&A's for Community Based Programs:


 

  1. What are the major changes in the DoD Child Care Fee Policy for SY13-14?  
    DoD has adjusted the child care fee ranges to begin to move all Services toward a single fee per Total Family Income (TFI) category by SY15-16 for both Standard and High Cost locations.

  2. What is new for installations in the SY13-14 Army Child & Youth Fee Policy?  
    Changes in the SY13-14 Army Child & Youth Fee Policy include:
    • SY13-14 child care fees continue to be adjusted to prepare for DoD transition to single fees for each total family income category
    • Revised payment procedures
    • Revised late payment fee procedures 
    • Revised Parent Participation procedures
    • Revised termination of services procedures
    • Installation procedures for the Family Child Care (FCC) Parent Fee Assistance and FCC Provider Support Initiatives
    • Installation procedures for Army Child Care in Your Neighborhood (ACCYN), Army School Age Programs in Your Neighborhood (ASPYN), Operation Military Child Care (OMCC) and Military Child Care In Your Neighborhood (MCCYN)
  3. What is Army Fee Assistance?  
    It is the Army’s contribution toward the total cost of child care for Army Families. In on post programs, Army Fee Assistance supplements Parent Fees to cover the actual cost of care. In Community Based programs, Army Fee Assistance buys down the higher cost of off post care allowing eligible Families to pay parent fees based on those charged at Army installations.
  4. What is Total Family Income (TFI)?  

    TFI is defined as all earned income including wages, salaries, tips, special duty pay (flight pay, active duty demo pay, sea pay), and active duty save pay, long-term disability benefits, voluntary salary deferrals, retirement or other pension income including Social Security Income (SSI) paid to the spouse and VA benefits paid to the surviving spouse before deductions for taxes. TFI calculations must also include quarter’s subsistence and other allowances appropriate for the rank and status of military or civilian personnel whether received in cash or in kind. For dual military living in government quarters include Basic Allowance for Housing (BAH) RC/T of the senior member only; for Defense civilian OCONUS include either the housing allowance or the value of the in-kind housing provided.

    When calculating TFI, programs should not include alimony, and child support received by the custodial parent, SSI received on behalf of the dependent child, reimbursements for educational expenses or health and wellness benefits, cost of living (COLA) received in high cost areas, temporary duty allowances, or reenlistment bonuses. Rather than use the BAH listed on the Leave and Earning Statement (LES), installations must use the Non-Locality Basic Allowance for Housing with Dependents Rate (BAH RC/T) for all members, regardless of whether they live in government housing or off installation, (2013 BAH RC/T chart). Use the local BAH rate in locations where military members receive less than the BAH RC/T allowance. For dual military members, regardless of whether they reside in government housing or off, use the BAH RC/T with Dependents Rate of the senior member only, disregarding the instructions on DD Form 2652 or electronic equivalent. This form will be changed to reflect this guidance on calculating TFI for dual military members who receive BAH and to update the definition of TFI.

  5. How is TFI determined and what forms are required for verification?  
    The Application for Department of Defense (DoD) Child Care Fees, DD Form 2652 or electronic equivalent will be used to verify TFI as defined in Department of Defense Instructions (DoDIs) 6060.2 and 6060.3. This form will be changed to reflect this guidance calculation TFI for dual military members who receive Basic Allowance for Housing (BAH) and to update the definition of TFI.

  6. How is the income for individuals who own their own business calculated?  
    Based on DoD guidance the TFI is calculated using the business net income.

  7. How is the income for spouses/partners who work on commission and who do not have a previous tax return calculated?  
    Based on DoD guidance individuals who have no employment income history and whose income fluctuates throughout the year must provide an employer estimate of the anticipated earnings. Individuals who are self-employed will be required to provide an estimate of annual earnings. 

  8. How is the TFI calculated for non-related Families or non-married couples and for couples who are geographically separated?  
    In households where non-related Families are living in the same residence, include the income of all the adults who financially contribute to the welfare of the child. In households where the parents are married or in legal partnership and the custodial parent is geographically separated from the sponsor include the income of both.

  9. Does the Army have to follow the DoD Child Care Fee Policy?  
    Yes. The Military Child Care Act of 1989, codified in Section 568 of the National Defense Authorization Act for 1996, requires the DoD to establish DoD-wide uniform child care fees based on TFI for use by all branches of the Service.

  10. When will the new child care fees go into effect?  
    The SY13-14 CYS Services installation fees are effective NLT 1 Nov 2013. Community Based fees for ACCYN/ASPYN and new enrollees will begin 1 Nov 2013, and for children currently enrolled in Community Based programs (e.g. OMCC and MCCYN) new fees will go into effect during re-registration of each child.

  11. How are child care fees determined?  
    There is no change to the process for determining the fees. DoD established nine TFI Categories and fees/fee ranges for each category. Parent fees are based on their TFI Category.

  12. Will I need to have my TFI category revalidated?  
    TFI is generally only validated during CYS Services annual registration. Exceptions include when spouses find/lose employment and/or there are reductions in TFI.

  13. What happens if I do not provide the required income documents to determine my TFI Category?   
    Families who do not show proof of income are charged the TFI Category 9 fee.

  14. What happens if I am unable to pay child care fees?  
    Commanders may authorize financial hardship waivers for Families with temporary documented financial hardships. Information is available at the local CYS Services Office.

  15. Do Families using Army Child Care receive a discount when they have more than one child enrolled? 
    Yes. The full fee is paid for the child enrolled in the most expensive child care option and the remaining children receive a 15% Multiple Child Reduction (MCR). The full fee is applied to the most expensive child in the FCC Home when children are enrolled in both FCC and Center Based programs. For details visit the appropriate CYS Services Office.
  16. I am a Foreign Military Service Member assigned to the Installation. What fee will be assigned to me?  
    Foreign Military Service members assigned to the Installation/serving the Department of Defense will pay the child and youth fee based on their TFI.

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Q&A's for Community Based Programs:

  1. Who administers Army Child Care Fee Assistance for Community Based Programs?   Army Child Care Fee Assistance is centrally administered by IMCOM. These services may be performed by contractors or IMCOM staff. IMCOM will provide contact information for installations.
  2. Who is eligible to receive Army Fee Assistance in Community Based Programs? 
    Soldiers and DA Civilians who cannot access installation operated Child Care or ACCYN/ASPYN Programs due to geographic location or long waiting lists are eligible. Families must select Community Care Providers who meet minimum quality standards in order to qualify. Families enrolled in military installation operated child care or Homes Off Post may not receive Community Based Army Child Care Fee Assistance support. Spouses must meet minimum hour’s requirements for work or school, be in their first 90 days of looking for work, or be eligible to receive Army deployment support services.
  3. How do I find Child Care off post? 
    Any Army Family who cannot access military child care on an installation may contact the Army Fee Assistance Administrator to receive child care referrals and to enroll in Army Fee Assistance. CYS Services Parent Central Services provides Army Fee Assistance Administrator contact information to Families who need referrals. Off post ACCYN/ASPYN child care spaces are identified to supplement on post child care at: Fort Belvoir, Fort Benning, Fort Bliss, Fort Bragg, Fort Campbell, Fort Carson, Fort Drum, Fort Hood, Fort Jackson, Fort Leonard Wood, Fort Riley, Fort Stewart/Hunter AAF, USAG Miami, Joint Base Myer/Henderson Hall, and Joint Base Lewis-McChord. Army Families at these installations can be referred by CYS Services Parent Central to the Army Fee Assistance Administrator.
  4. How do I know if my current Community Child Care Provider is eligible? 
    Provider eligibility is outlined on the Army Fee Assistance Administrator web site. Providers complete the provider portion of the on-line application. Army Fee Assistance Administrators review the application and notify both parents and providers regarding eligibility. Parents and Providers may also contact Army Fee Assistance Administrators by the phone number listed on the web site.
  5. What can I do if my Community Child Care Provider is not eligible? 
    If the Army Fee Assistance Administrator determines that a Community Child Care Provider is not eligible to participate in Army Fee Assistance, they help locate alternate Community Child Care Providers. Participating Community Child Care Providers are required to meet minimum eligibility requirements.
  6. How do I enroll in Army Fee Assistance for Community Based Programs? 
    Families and Community Child Care providers must complete the on-line Army Fee Assistance application. Supporting documents must be uploaded with the on-line application or faxed, per instructions, to demonstrate eligibility and TFI. Additional information will be provided at a later date by DoD.
  7. What Supporting Documents do I need for my Army Fee Assistance application? 
    Families are required to submit the following documents in addition to their on line application: Military or Civilian Sponsor LES for most recent 30 day period; DA Civilian Sponsor DA 3434 or SF52 (proof of employment status) from current year; spouse pay stubs for most recent 30 day period or proof of number of hours of school enrollment; certification of looking for work if spouse is unemployed; birth certificates for each child or a self certification from parent; and deployment orders if applicable. Providers are required to submit the following documents in addition to their on-line application: a copy of their state license; accreditation certificate if applicable; Child Development Associates credential if applicable; copy of their most recent state inspection report; and a copy of their fee schedule and available discounts.
  8. How does Community Based Programs Army Fee Assistance work? 
    Army Fee Assistance is paid on a monthly basis directly to Community Child Care Providers. Community Child Care Providers must submit an attendance sheet, validated by the parent and Community Child Care Provider at the end of each month in order to receive the monthly Army Fee Assistance payment. Army Fee Assistance must be renewed annually for each child.
  9. What does Community Based Army Fee Assistance help Families pay for? 
    • Annual Child Registration Fees (up to $150 per child annually)

    • Full Day Care (25+ hours per week)
    • Part Time Care (16-25 hours per week)
    • Before & After School and Summer School Age Care
    • Respite Child Care (5-16 hours/ child / month) and other deployment support services
    • Multiple Child Reductions
    • Reductions for Wounded Warriors and Survivors of Fallen Soldiers
    • Financial Hardship Waivers
  10. How much Army Fee Assistance is provided for off post child care? 
    The intent is that Community Based Program parent fees are similar to installation parent fees. Army Fee Assistance is calculated individually for each Family and child based on multiple criteria. It varies from Family to Family and child to child, even for those using the same providers. The amount for each child is based on Total Family Income, hours of parent work and/or school attendance, child care requirements, Community Child Care Provider rates, geographic location and Army installation parent fees.
  11. Where do I get help if I am having problems with my Army Fee Assistance application or payment? 
    • Call the Army Fee Assistance Administrator for general inquiries and to follow up on the status of applications and payments.
    • Call the Army Fee Assistance Administrator Customer Concerns telephone number at 1-800- 424-2246 if you have a customer service issue.  Call 1-877-816-3877 if you have an issue that needs management attention for resolution. These calls require prompt resolution and are monitored monthly by IMCOM.
    • Contact IMCOM at 210-466-1090



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Child and Youth Programs...
  • Benefit the Army
  • Reduces lost duty time
  • Balances mission and parental requirements
  • Allows Soldiers to focus on mission
  • Demonstrates that the Army cares about its Families
  • Benefit Parents
  • Supports spousal employment
  • Reduces stress
  • Balances parental and work responsibilities
  • Provides peace of mind
  • Impact decisions to stay in the Army
  • Access to a comprehensive system of care/supervision from birth – 18 years
  • Benefit Children
  • Safe, healthy, secure environments the help Army children reach their full potential
  • Early learning opportunities linked to future success at school and work
  • Supportive development activities inclusive of children with disabilities and special needs
  • Homework, tutoring, and technology support
  • Promotes healthy lifestyle

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